Culver Summer Schools & Camps Arrival Policy
All campers arriving by air that require Culver’s bus transportation must arrive on Friday, June 17. New campers checking in with parents will arrive on Saturday, June 18. If you will not be able to arrive on Saturday, you must contact the transportation director immediately to confirm arrangements, even if you are dropping your camper off. It is important that you make every effort to arrive on time, as the first few days of camp are extremely important for your camper to adjust to Culver.
Any exceptions for new and returning campers must be approved by the camp directors. If you have any questions please contact the Transportation Director at 574-842-8486 or by email at firstname.lastname@example.org.
Registration for both Woodcraft Camp and Upper School is located in the Multi-Purpose Building adjacent to the Henderson Ice Arena, near the intersection of State Road 10 and Academy Road. During the registration, campers will receive their ID cards, living assignments, and uniforms.
Registration will be open for returning campers, all boys and girls participating in the Naval Band and campers using Culver’s transportation from the airport on Friday, June 17. New campers and those unable to come on Friday will register on Saturday, June 18. Friday registration will take place from 8:00 AM to 5:00 PM EST. Saturday registration will take place from 8:00 AM to 4:00 PM EST.
Please note that Culver observes Eastern Daylight Savings time (the same time as New York City). Chicago observes Central Daylight Savings time (one hour behind Culver time).
Regardless of how you arrive, please print your camper's complete name and Culver's address on all pieces of luggage as follows:
Woodcraft Camp <or> Upper Schools
1300 Academy Road
Culver, IN 46511
To make traveling easier for your child, you may want to consider shipping their luggage to Culver at the address above, prior to camp. This may be done via UPS, FedEx or other private carriers, but shipments cannot be received by Culver until after June 15. Campers may ship or carry their luggage home at the end of camp. Culver will not be responsible for shipping luggage home for campers.
Airport luggage fees will be charged to the camper's tuition account.
METHOD OF ARRIVAL
Arrival By Air
Please schedule your camper’s flight between the hours of 9:00 AM- 6:00 PM. Please note that Chicago is on Central Time and Indianapolis is on Eastern Time.
We recommended that all campers flying alone register with the airline as an Unaccompanied Minor. Each airline has its own restrictions, age limits, fees, and payment methods. If you choose not to use the Unaccompanied Minor Service offered by the airline, please have the airline note that you would like your child to be picked up at the gate by a Culver summer staff member.
Please purchase a round-trip ticket; both arrival and departure plans must be completed in advance.
Upon departing the plane, campers that are flying as unaccompanied minors will be met at the gate by a Culver staff member. Campers who are not flying as unaccompanied minors must proceed directly from the gate to the baggage claim, where Culver staff will be stationed wearing maroon staff polo shirts with the Culver logo.
Travel time from Indianapolis, Chicago O’Hare or Chicago Midway to Culver varies drastically depending on the time of day, traffic conditions, and construction work. Campers may also experience a waiting period while the buses load. If a flight is delayed, this can result in a delay of your child checking in with a Culver staff member. If possible, please make sure your camper has a snack packed for their travels.
International Families Please Note: If your child is taking an indirect flight to Culver and will land at another US airport (such as Miami), it will be to your child's benefit for you to book the connecting flight to Indianapolis rather than Chicago O'Hare.
Indianapolis International Airport
Domestic Flights and International Flights
We encourage parents to consider Indianapolis when scheduling flights to camp. Indianapolis is a newly built airport terminal that makes it much easier to connect your camper with our staff as the various gates and concourses all funnel into one terminal and baggage claim area. If your child arrives hungry, he or she can take advantage of the food court in the public area where Culver staff will be waiting - they will not have to wait until getting to Culver to have something to eat. However, if possible, please try to pack a snack for your camper for their travels.
Bus transportation between Indianapolis and Culver is much quicker than O'Hare. Campers arriving by air to Indianapolis must arrive on Friday, June 17 between 9:00 AM and 6:00 PM EST.
Please note that both Indianapolis and Culver are in the Eastern time zone.
If you are concerned about your child making a connecting flight, we encourage you to fly your child as an UNACCOMPANIED MINOR.
Chicago O'Hare International Airport
Chicago Midway International Airport
Domestic Flights and International Flights
Please ensure that your camper's flight is scheduled to arrive in Chicago between 9:00 am and 6:00 pm on Friday, June 17. It is important to note that Chicago is on Central Daylight Savings time and is, therefore, one hour earlier than Culver. If you are concerned about your child making a connecting flight, we encourage you to fly your child as an UNACCOMPANIED MINOR.
Campers arriving from international destinations will be met by Culver Staff as they exit customs and they will be escorted to the Culver bus. Culver must have all of your child's flight number, airline, and arrival time by May 1.
Bus Transportation to/from Airport
Campers utilizing Culver's chartered bus transportation from Chicago O'Hare, Chicago Midway or Indianapolis must complete the online transportation information form. The fee will be charged to your Tuition Account for this transportation.
- $160 each way to/from Chicago O'Hare, Chicago Midway or Indianapolis on June 17 between 8:00 AM and 6:00 PM EST
Any flights outside of the following times and date will incur a special trip fee.
Culver cannot guarantee the availability of transportation on any dates other than the designated June 17 and July 30 travel dates. Additionally, taxi arrangements can also be made between South Bend Regional Airport and Culver. If Culver transportation is not available, you will need to make arrangements with a local taxi company. Below are some of the available taxi services - Culver does not make any recommendations or endorsements of these taxi services:
Insight Limousine & Sedan (Chicago area only): 773.227.6903
Express Taxi (based out of Plymouth, IN): 574.936.6875
American Cab Company: 800.428.2242 or 574.259.5554
First Choice Limo: 866.908.5466
All-American Transportation and Taxi: 269-697-0000 or 313-450-5900
Privately owned or chartered aircraft can use the following nearby airport facilities. Rental cars can be reserved at any of these three locations:
Plymouth Municipal Airport in Plymouth, Indiana - 15 miles
Starke County Airport in Knox, Indiana - 18 miles
South Bend Regional Airport in South Bend, Indiana - 40 miles
Personalized Travel Reservations
Travelmore/Carlson Wagonlit Travel of South Bend, Indiana handles Culver's travel needs. It is a full-service travel agency and is prepared to arrange air travel for your camper both to and from Culver. Please note that this is an outside travel agency and not someone employed by Culver.
Telephone and e-mail are provided below:
Office: 877.543.5706 or 574.251.3066
Fax: 574.251.3027 or 574.282.4569