Business Office Information


SMART Tuition Account
 
Culver Academies has partnered with SMART Tuition to present statements, process your payments and provide easy access to your account information.
 
We will make it easy for you to:
  • Select a payment method that works best for you
  • Choose to receive a monthly invoice, or
  • Set up recurring automatic payments from your bank account or credit card
  • Visa, MasterCard, Discover, and American Express are accepted
Access your account online:
  • Review account history, transaction details, and print invoices
  • Edit your contact information, password, and payment method
  • Make a payment or set up recurring payments. Tuition needs to be paid in full and is due April 1st.
Receive payment and follow up reminders
  • For recurring payments, a reminder is emailed 7-10 days before the due date
  • For missed payments and outstanding balances, you will receive an email and phone call
Speak with a customer service representative
  • Live agents are available Monday – Friday 7:00 a.m. – 1:00 a.m.
  • Spanish speaking representatives are available
  • Call toll-free to make payments at (888) 868-8828
  • International families can contact (925) 316-4286 to speak with a representative
 
Business Office FAQs
 
1. Whom should I contact if I have questions regarding my bill?
 
You can call the Parent Call Center at (888) 868-8828 and a Smart Tuition representative will be happy to assist in answering your questions. International families can contact (925) 316-4286 to speak with a Smart Tuition representative.
 
SMART Tuition’s team of specialists are able to:
  • Provide you with balance & account information
  • Take a payment
  • Review your payment history
  • Update your payment information
  • Update your personal & contact information
  • Provide or change your online username and password
  • Address concerns regarding your account
 
Of course, if you have specific questions about your account, please do not hesitate to contact the Culver Academies Accounting Office at (574) 842-8264 or (574) 842-8227. Office hours are Monday through Friday from 8:00 a.m. – 4:00 p.m.
 
2. How much do I owe?
 
In addition to tuition, you will be billed for any additional fees, such as any additional required uniform charges, optional class fees, transportation, and Health Center costs.
 
The tuition balance is due in full by April 1st and you can pay additional items in advance, to your SMART Tuition Account by logging into Smart Tuition or pay by phone at (888) 868-8828.

To access your Smart Tuition Account please log in to your Culver Summer Camp Parent Portal at https://culver.myschoolapp.com. From there you will navigate to the parent resource board and click on the Smart Tuition tile. That will re-direct to your Smart Tuition Account. 
 
Please add the following additional items to your tuition amount to estimate your costs:

Uniforms
 
*Required for all new campers and those returning campers moving from Woodcraft Camp to Upper School.
 
Woodcraft Boys - $800.00
Woodcraft Girls - $700.00
Upper School Boys (Naval, Aviation) - $850.00
Upper School Boys (Horsemanship) - $1,475.00
Upper School Girls - $650.00
Upper School Girls Deck 7 (Girls Horsemanship Deck) - $1,150.00
 
Note: Please do not deposit your Uniform Deposit funds into your Camper’s PDA. Uniform deposits are paid to SMART Tuition. (See #3 below under Purchasing Items)
 
International Medical Insurance
 
Both Woodcraft Camp and Upper School - $450.00

Transportation
 
Chicago O'Hare One Way - $160.00
Chicago O'Hare Round Trip - $320.00
Chicago Midway One Way - $160.00
Chicago Midway Round Trip - $320.00
Indianapolis One Way - $70.00
Indianapolis Round Trip - $140.00

3. How do I pay?
 
Smart Tuition maximizes the latest technology to automate payment processing to provide increased payment choices for parents. Families are able to view their account online with Smart Tuition, receive statements online and have their bank account debited or pay with a credit card online. Visa, MasterCard, AMEX and Discover cards are accepted. All credit/debit card transactions will be assessed a 2.85% convenience fee.

To access your Smart Tuition Account please log in to your Culver Summer Camp Parent Portal at https://culver.myschoolapp.com. From there you will navigate to the parent resource board and click on the Smart Tuition tile. That will redirect to your Smart Tuition Account.  
 
International families can send their Money Wires directly to SMART or pay using Flywire at culversummer.flywire.com.
 
Purchasing Items
 
**New campers and returning campers new to Upper School have an option to pay their Uniform deposit by April 1st in Smart Tuition or pay the actual cost of the Uniforms at the Uniform checkout register during Registration.
 
 
Families who made a Uniform deposit prior to Registration will charge their camper’s required uniforms On Account at the Uniform department checkout register.
 
Two things will happen when charging On Account:

  1. The On Account charge will offset the credit created by the Uniform deposit, on their Smart Tuition account. These charges at Registration are posted in Smart Tuition on or before July 10.

  2. A detailed E-receipt will be sent to your SMART Tuition primary email address. E-receipt emails will come from noreply@culver.org with a subject line of Sales Transaction from C.E.F UNIFORM
 
Families who have not paid a Uniform deposit will be asked to pay for their items at the Uniform department checkout register during registration. Culver accepts credit/debit cards, cash and checks drawn from a US bank.
 
Culver does allow your Camper to charge On Account during the first week of camp, for required Uniform items they may have forgotten to purchase at Registration. Uniform items charged On Account will be posted to the Smart Tuition account in summary.
 
After the first week of camp, On Account charging is no longer available, but Campers can make purchases at Uniform, Campus Store – Main campus, Eagle Outpost, and Snackbar, using their PDA (Personal Drawing Account), credit/debit cards, and cash.
 
It is your child’s responsibility to only spend up to the amount you are willing to pay for discretionary items. Please speak with your child about his/her spending habits prior to arriving at camp.
 
Outstanding Credit Balances
 
Credit balances on camper accounts are refunded via wire transfer or checks within 30-45 days following graduation or the conclusion of each summer camp. U.S. Patrons will receive a check and these checks must be cashed within 90 days of receipt. Parents/Guardians outside the U.S. will receive an email request to contact our Accounting department with their banking information.
 
If Culver does not receive a reply within 60 days of credit balance notice, we will follow-up with an email and phone call to collect your information. If we are still unable to reach you, one final attempt via certified return receipt letter will be made. If your account remains dormant after one year, the credit balance will automatically be considered a donation to the school and a gift receipt will be mailed to the last known address available.